I recently shared the below tips with my entire office on working from home. At my current role with my full time job in Account Management, I have had the opportunity to work remotely for last few years. It has been one of the greatest things to happen not just for my family life but also has brought immense productivity and efficiencies in my target driven sales profile.
I usually prefer to work from my shared office space or cafes , but with the given COVID-19 outbreak and keeping the social distancing rules in mind, I am now fully working from home and staying indoors. My son has been in daycare since he was 1 year old. Now having him home all the time and working is a new challenge. Before making a colorful home school schedule for him I worked on a productivity driven schedule for myself.
Here are my Top 10 Tips I have been successfully implementing:
1.Maintain the routine
Every morning keep the same routine as before. Dress up in whatever you would but leave out those PJs. This will help you stay in work mode.
2.Have a dedicated work space?
A separate work space doesn’t have to be a dedicated office with a door that closes (which is often not an option in smaller living spaces). It should be an area that mentally prepares you for work mode, whether it’s a separate room, a small desk set up in a corner of the living room, or a laptop at the end of the kitchen table. It may take a bit of trial and error to figure out what area of your home is most conducive to getting work done.
3.Structure your day
When working from home, you’re your own personal manager. To stay on schedule, segment what you’ll do and when over the course of the day. If you have an online calendar, create personal events and reminders that tell you when to shift gears and start on new tasks. Google, MS office calendar are a must. Using a journal makes it easy to list out tasks you want to accomplish each day. Check them off and keep making notes.
4.Continue to Interact with colleagues on apps and video meetings
Working remotely can feel isolating at times, so as part of your routine, try to interact with your co-workers regularly. Holding meetings over Zoom or another video app are two quick and easy ways to stay in the loop. However, you connect, don’t let email be the only way you interact with colleagues. Work What’s App groups should only focus on immediate information exchange and less memes and jokes for productivity.
5.Walk it out : Do this only if absolutely necessary. Always maintain 6 feet from people
Make time to get up and walk away from your desk at regular intervals to stretch your legs. The American Academy of Ophthalmology recommends the 20-20-20 rule: every 20 minutes look away from your screen and focus your eyes on something 20 feet away for 20 seconds. I personally walk on all my office calls in the house. You can also keep a step goal for the day. On some good days I end up moving around the house and clocking in 6000 steps between 9-5. Standing for few minutes every hour is also a good practice.
6.Schedule 30 minutes in the morning to prep some snacks
I’d recommend cooking enough dinner to have leftovers at least a couple times a week. Maybe you’re more creative than I am, but homemade sandwiches for lunch get boring fast. Smoothies, fruits, eggs, avocado smash toast, salad, pasta, poha, dosa , besan chilas, rice and dal or frozen parathas or meals are some meal ideas that I incorporate.
7.Use Siri/ Google/ Alexa as your personal assistants
I use Alexa every day to help me remind for some immediate calls that I must make. The most relevant Alexa feature for the office is maintaining your calendar. Whether it’s a big deadline or a meeting you must attend, add it to your calendar using Alexa.
Listening to ambient noise or focus music helps create some background noise.
One of the best ways to stay on task, especially if you often lose focus easily, is by using a Pomodoro timer — or a periodic timer that reminds you to take a break every so often. You can set a timer to work for an hour and break for 10 minutes or any combination of intense work with periodic breaks.
8.Do Your Most Focused Work When the Kids Sleep
With kids being out of school now and home bound, making sure working before they get up in the morning, working during naptime, and working after they go to bed at night. Yes, it’s disruptive, but yes, it helps you pack in needed work hours while spending less time distracted in the presence of your children. Schedule important calls and meetings online during their nap times or during screen time.
9.Communicate with your partner and switch out times for taking turns in the day.
If your spouse or partner is also at home caring for the kids, it’s essential that you communicate what your day is like so you’re both on the same page with your expectations and needs.
10.Stress less about extra screen time while on video calls.
Instead being concerned about how much our kids are exposed to screens , let’s focus on how they are engaging with it. I use educational apps like Reading Eggs and interactive games to keep my son busy.
Also setting up virtual baby sitters like grandparents, classmates, friends and family has been extremely successful for us.
I hope you find you working from home rhythm soon. Take care and be safe my friends